The Difference Between Formal and Informal Meetings

Formal meetings are sometimes necessary to relay information to a department, or to the entire company as a group. The formal meetings typically have the use of a set agenda, which includes predefined roles for attendees, as well as a strict timeline and guidelines. They are designed to increase efficiency and allow for efficient decisions, with results documented in detailed meeting minutes.

Typically, the person who takes notes at these meetings adheres to a strict format and uses formal language in their minute-taking. It could also be that there are guidelines for who can speak and how. The meetings can be held in a conference hall, however, they are usually conducted via video conference.

In informal meetings, participants feel more comfortable sharing their opinions and thoughts. This can help create more of a collaborative atmosphere. It is especially useful for teams working from home or are geographically dispersed.

This can be accomplished through interactive methods like www.boardroomrecords.com/formal-meetings-from-strategy-to-progress/ polls, group discussions, or Q&A sessions. You can accomplish this by engaging in interactive ways such as Q&A sessions or group discussions. Diverse views can result in more creative solutions and more rich discussions. It is essential to note important points and action items, regardless of the style or the tone of the meeting. This helps to ensure accountability, and serves as a document for future decisions and actions.