Keeping Documents Organized and Shared Online

Whether you’re working remotely with team members or clients, you’ll likely need to send and receive important files. There are a variety of documents that every business must keep on top of. From brochures, agreements, and datasheets to videos, designs, and invoices. File sharing is a must today. Email attachments and basic filing systems might have worked in the old days, but they’re no longer sufficient.

The right document sharing tools enable teams to collaborate and share files, as well as keep them organized. Select a tool that comes with additional features, such as Google-like search engines and tagging that makes documents easily findable. Choose a platform that has an identical naming system as well as organization so that everyone uses the same format.

If you’re searching for an online tool to assist you in managing and securing your sensitive documents, look for a provider that supports both encryption and password security. This way, no-one can access your information without your knowledge.

There are plenty of online document-sharing services to choose from, including the uber-popular Google Docs. The platform was designed to be a collection of productivity tools for teams, Google Docs is great for team collaboration in real time, and makes it easy to share documents with external parties. It also allows users to modify permissions for shared documents and folders. This allows access to edit or view that can be granted to team members. You can also embed media files like videos, images, or slides directly into documents.

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