How to Secure Email For Exchanging Confidential Documents

Email is used by over here billions of people all over the world to communicate. However, it’s not always the best option when it comes time to send confidential documents. With cyber and data security breaches on the rise, and data breach threats on the rise it’s crucial to know how to secure the transmission of sensitive information via email.

In most cases, it’s not a good idea to send sensitive information via an unencrypted email message or as an attachment. This includes personal information such as social security numbers, passport details and bank account details and even confidential business documents. If you have to send confidential data in an email there are some ways to safeguard yourself and the recipient.

A disclaimer can be used to warn recipients of the dangers. These disclaimers aren’t legally binding and serve only to make clear the fact that the email is private.

You can also make use of an encryption service for emails. This is more efficient and requires you and your recipient to have systems that support this (e.g. S/MIME or PGP are the two choices. Additionally, you can use programs to compress files before sending them via email. This can reduce the size of the file and make it harder for hackers to steal your communications. Alternately, you can secure the document using a password making it impossible to open without a password.

Adding a time limit to the password will make sure that the recipient can only access the document after a certain period of time. Implementing two-factor authentication into your email system can increase security for business email.