Maximizing the Productivity of an Online Board Meeting

Online board meetings provide a tremendous benefit for board members who often travel for work. They are able to attend meetings without worrying about altering their schedules, or dealing with deadlines such as quarantine periods and flight costs.

There are a few factors to take into consideration to maximize the effectiveness of an online board. Before the meeting gets underway the leader of the meeting should ensure that all participants have the proper equipment and software. It is important to check that the microphone, screen and other equipment are all working properly. It is recommended to have an employee available to assist attendees. The staff member can assist with login issues, provide technical assistance during the conference and monitor the chat box to respond to questions.

In addition, the chair should set the tone for a meeting online by setting the ground guidelines for discussion. They may ask participants to raise their hands virtual for speaking to avoid having multiple people speaking at once. They can also advise participants to use the mute option if they don’t want to be heard or if they aren’t engaged in the discussion. They can also request participants to name their names prior to speaking in order to avoid confusion.

Finally, it is important to prepare an agenda in writing for online board meetings so that the attendees can understand what will be discussed and where the meeting is headed. It’s also a good idea to send the agenda to participants in advance, so they can prepare questions and answers.

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